Operating Room Scheduling Clerk G6

Kaiser Permanente is seeking an Operating Room Scheduling Clerk to manage surgery scheduling in our perioperative settings. This role is critical to optimizing operating room utilization and ensuring efficient coordination of surgical cases, personnel, and materials. You will work in a fast-paced administrative environment supporting multiple surgical service lines while maintaining accurate records and communicating effectively with clinical staff and patients.

Responsibilities

• Maximize operating room utilization by booking the appropriate type of surgery cases by priority and length of time using case management software
• Create, move, cancel, and reschedule cases for multiple service lines as needed; maintain the surgery schedule and wait list updated daily according to local turnaround policies and guidelines
• Perform operating room scheduling functions using current computer systems and software
• Manage and edit case depot as needed
• Communicate scheduling changes to appropriate personnel and other departments
• Utilize protocols to determine and communicate proper patient preparation, including checking patient records, coordinating necessary lab tests and prescriptions, informing patients of cost share obligations, identifying and documenting medication allergies, and conducting screening questionnaires
• Independently problem-solve scheduling issues and maintain detailed records and statistics; submit monthly statistical reports using Excel
• Provide assistance to surgical patients by coordinating their surgical dates and writing letters to members concerning surgery issues as needed
• Perform other duties as assigned

Required Qualifications

• Minimum two years of surgery scheduling experience in either an operating room or clinic setting
• High school diploma or General Education Development (GED)

Schedule

• Part-time position, 32 hours per week
• Monday, Tuesday, Wednesday, and Friday
• 8:30 AM to 5:00 PM
• Day shift

Additional Information

• Location: Oakland Piedmont Medical Offices, Oakland, California
• Regular employee status
• Union affiliation: OPEIU Local 29
• Travel required approximately 10% of the time